QR Code Check-In: Register Open Home Attendees and Capture Their Details Instantly

Anyone who has run an open home knows the drill: a clipboard, a pen on a string, and a sign-in sheet full of illegible names and phone numbers by the third visitor. Half the time you can’t read the email address, and by the time you’re back at the office the paper’s gone missing anyway.

Forms Live’s QR code check-in was originally introduced as a contact-tracing tool in 2020. It has now been rebuilt as a dedicated attendee registration and lead capture feature available across the platform.

How It Works

Setting up check-in for an open home takes a few seconds:

• Select the Open House Visitor Register (QR Code) form and generate a unique QR code for the listing directly inside Forms Live.
• Print it or display it on a tablet or sign at the property.
• Attendees scan it with their phone camera (no app required), and land straight on a mobile-friendly Open House Check-In form.
• They fill in their first name, last name, email address and mobile phone, indicate whether they’re Browsing, Interested, or Selling, choose whether they consent to follow-up about the property or similar listings. They can also access and acknowledge the agency’s privacy policy.
• One tap on Check-in and they’re registered. All done before they’ve reached the front door.

A Contact List Waiting for You After the Event

This is where the upgrade really pays off. Once the open home wraps up, agents can pull a complete list of everyone who checked in, including names, emails, mobile numbers and their stated interest level. These fields are then ready to load straight into your CRM or follow-up workflow.

Because attendees flag their own interest at the door, you don’t have to guess who’s worth calling first. The people who ticked ‘Interested’ or ‘Selling’ may be ready for more immediate follow-up, while ‘Browsing’ can be approached differently based on their communication preferences. All information is stored securely in Australia, with each attendee’s communication preferences recorded at check-in.

Why Agents Are Switching From the Clipboard

• No more illegible sign-in sheets: details are entered directly by attendees, reducing handwriting issues and manual transcription errors.
• Instant lead qualification: the Browsing, Interested or Selling selection helps you identify which attendees may be ready for more immediate follow-up.
• Faster follow-up: the attendee list is ready the moment the open home ends, not days later when someone finally deciphers the paper sheet.
• Clear consent capture: attendees can record their communication preferences and access the agency’s privacy policy as part of check-in.

Whether it’s a Saturday morning open home, a private inspection or an auction, QR check-in turns a manual registration task into one of the easiest lead lists you’ll generate all week.

Ready to try it at your next open home? It only takes a few minutes to set up your first QR code.

Get started with Forms Live.