QR Code Check-In: Register Open Home Attendees and Capture Their Details Instantly

Anyone who has run an open home knows the drill: a clipboard, a pen on a string, and a sign-in sheet full of illegible names and phone numbers by the third visitor. Half the time you can't read the email address, and by the time you're back at the office the paper's gone missing anyway.

Forms Live's QR code check-in — which started life as a simple contact-tracing tool back in 2020 — has been rebuilt into a proper attendee registration and lead capture feature, and it's now available across the platform.

How It Works

Setting up check-in for an open home takes a few seconds:

• Generate a unique QR code for the listing directly inside Forms Live.
• Print it, or display it on a tablet or sign at the property.
• Attendees scan it with their phone camera — no app required — and land straight on a mobile-friendly Open House Check-In form.
• They fill in their first name, last name, email address and mobile phone, tell you whether they're Browsing, Interested, or Selling, and tick the consent boxes covering follow-up about the property, similar listings, and the agency's privacy policy.
• One tap on Check-in and they're registered — done before they've reached the front door.

A Contact List Waiting for You After the Event

This is where the upgrade really pays off. Once the open home wraps up, agents can pull a complete list of everyone who checked in — names, emails, mobile numbers and their stated interest level — ready to load straight into your CRM or follow-up workflow.

Because attendees flag their own interest at the door, you don't have to guess who's worth calling first. The people who ticked "Interested" or "Selling" are your hottest leads for the day, while "Browsing" visitors can go into a longer-term nurture list. All of it is stored securely in Australia, with clear consent captured up front for every attendee.

Why Agents Are Switching From the Clipboard

• No more illegible sign-in sheets: every entry is typed by the attendee themselves, so names, emails and numbers are always accurate.
• Instant lead qualification: the Browsing / Interested / Selling tag does the sorting for you before you've even left the property.
• Faster follow-up: the attendee list is ready the moment the open home ends, not days later when someone finally deciphers the paper sheet.
• Privacy built in: consent for follow-up contact and the agency's privacy policy is captured as part of check-in, not bolted on afterwards.

Whether it's a Saturday morning open home, a private inspection, or an auction, QR check-in turns a compliance chore into one of the easiest lead lists you'll generate all week.

Ready to try it at your next open home? Get started with Forms Live — it only takes a few minutes to set up your first QR code.