easyAML × Forms LiveAn Integration Demonstration

We'll start by running through the easyAML platform itself — what you see when you log in and what each section does — before jumping into the Forms Live integration, which is really what most people are here to see.

The dashboard gives you a live view across five key areas: your tasks, your transactions, your entities, your training status, and your compliance and reporting obligations. Think of it as a compliance cockpit — everything you need to track your AML obligations in one place.

The tasks section is where outstanding action items surface. If there's something that needs to be done — a verification that's been initiated but not completed, a risk assessment awaiting review — it shows up here. It's your to-do list for compliance.

Training is mandatory under the AML regulations — and we mean more than just completing modules. You're required to keep a training log that proves to AUSTRAC which staff completed which training, at what level, and when. Different roles require different levels of training. A principal's requirements are different to a selling agent's.

The easyAML training dashboard tracks completion status across your entire team. When someone finishes a module, it's logged automatically — date, role, module completed. When AUSTRAC asks for evidence of staff training, you pull this report directly from the platform.

The reason we lock the rest of the platform until training is done is simple: we don't want agents running verifications before they understand what they're doing and why. Get the training done first — it typically takes an hour or two — and then everything else opens up.

Once training is done, the next step is completing your risk assessment and generating your AML program. The platform asks you a series of questions about your business — the types of clients you deal with, the services you provide, the geographies you operate in — and generates a tailored AML program based on your answers.

This is not a generic template. The output is specific to your business. You then review it, make any adjustments, and formally sign it off. That sign-off is important — the program isn't active until it's formally approved inside the platform. AUSTRAC needs to see that you've not just generated a document but reviewed and accepted it as your actual operating program.

The program also has an annual review requirement. easyAML will prompt you when it's due. You don't need to remember it yourself.

The entities section is where your clients live — both individuals and companies. When you verify someone, they become an entity in easyAML. Their verification status, risk level, and history are all stored there. If you've verified a vendor before and they come back to sell another property, you find their existing record rather than starting from scratch — provided they're within their review period.

The transactions section is where most of your day-to-day compliance work happens. You record the property address, the transaction value, the reason for the transaction, and link the relevant parties — vendor, buyer, or both. The platform then guides you through the compliance steps specific to that transaction type.

There's also an insights section that shows your transaction statistics and lets you generate your AUSTRAC reports — including the annual compliance report. Everything you need for reporting is in one place.

What we've built is designed so that agents don't have to leave their existing workflow. You're in Forms Live, you're filling in a contract of sale exactly as you would on any normal day. When you're ready to initiate the AML check, you connect the easyAML integration through the sidebar — it's a single click, and it only needs to be done once. After that initial connection, it's there whenever you need it.

Once connected, all the information you've already entered in the form — buyer details, seller details, property address, transaction value — passes across to easyAML automatically. You're not re-entering anything. You then initiate the verification with a click, and the risk result comes back directly to the sidebar. Green for low risk. You can see at a glance whether everything's clear or whether there's something that needs more attention.

The thing I love about what the Forms Live team has done here is how visually clear that risk indicator is. Most of the time you're going to see green, and you move on. But in those occasional cases where a client comes back as medium or high risk, it's immediately obvious — you don't have to dig into a report to find it. It's right there.

That was top of mind for us when we built this. We talked to a lot of agents before we started, and what came through clearly was that they didn't want extra steps, and they didn't want to have to interpret results. The red/green flag system is something everyone already understands. So we built to that.

The same process applies to an exclusive sale authority. All the seller details that you've already entered in the form are pre-populated in the easyAML sidebar. You click to view the case details, and it tells you the check is in progress. Once it completes, the risk result comes back — low, medium, or high.

If you have multiple sellers on the one authority, easyAML handles that automatically. It adds all sellers to the case and verifies each of them. The same applies for multiple buyers. You're not creating separate records for each person — it flows through as one case with multiple parties.

And if you do need to go deeper — say a result comes back that requires more investigation — there's a direct link in the sidebar that takes you straight into the easyAML platform for that case. But most of the time, you won't need it. You'll see green, and you'll move on.

The key thing to emphasise is what's not happening here: there's no double entry. Whatever you've put into Forms Live comes across to easyAML. Whatever easyAML produces — the risk score, the pass result — comes straight back. You're not jumping between systems, you're not copying information, you're not increasing the chance of errors. You're staying inside one workflow.

Before we even started building the AML integrations, we went through and interviewed a lot of our agents about what the best flow would look like. What came back consistently was: don't add steps, don't make us go between systems, and make the risk result obvious. That's exactly what we've built.

The integration is bidirectional. Data goes from Forms Live to easyAML when you initiate a check. Results come back from easyAML to Forms Live when the check completes. The agent stays in Forms Live the whole time unless something requires their attention in easyAML directly — and even then, there's a direct link that takes them straight to the right case.

From our side, the integration knows exactly who you are — your industry, your account configuration, your compliance officer details. When a request comes through from Forms Live, we know it's a real estate agency, we know the specific types of questions and processes that apply to you, and we run the right workflow automatically. You don't have to configure anything on a per-transaction basis.